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Business Support Assstant

Business Support Assstant

  • Location

    Carmarthenshire, Wales

  • Sector:

    Permanent Division

  • Job type:

    Permanent

  • Salary:

    Up to £25000 per annum

  • Contact:

    Gemma Atwick

  • Contact email:

    gemma.atwick@centricrecruitment.co.uk

  • Job ref:

    913923_1546443767

  • Published:

    16 days ago

  • Duration:

    PERMANENT

  • Expiry date:

    2019-02-01

  • Startdate:

    asap

  • Client:

    #

Our client is a leading service provider within its field. Due to their continued growth they are now looking to appoint a Business Support Assistant to join the business.

Role/Responsibilities:

As a Business Support Assistant your role will be to effectively manage all procurement for all and to manage the software systems for effective usage.

General Duties:

* Ensuring all orders are placed when required, maintaining the best quality and prices.

* Maintaining cost efficiencies when procuring all required items.

* Maintaining excellent people management skills to successfully communicate with both colleagues and external suppliers.

* Liaising with Department Managers to gather correct information of products required for ordering.

* To provide support to the Accounts Manager with administrative duties i.e. supplier invoices.

* Effectively communicate to office staff any software developments and procedures.

Specific Duties:

* To order all necessary equipment for sites/offices including, stationery, janitorial items, PPE and toners and to distribute to the correct site.

* Maintaining excellent relationships with suppliers, communicating with them and ensuring best prices always.

* Liaising with Department Managers to ensure they have the correct equipment on their sites - organising any necessary equipment when required.

* To monitor all IT and internet usage and to liaise with our external IT provider and maintain efficient IT services.

* To monitor the usage of Company mobile phones and escalate over usage when necessary.

* To change the back-up of the server daily.

* To aid all team members and facilitate the implementation of new processes/systems.

* To manage ad-hoc projects, compiling necessary information and submitting to the Directors i.e. new mobile phone contracts, utility contracts and landline contracts.

* To be the main contact for booking hotels, meetings rooms, trains and conferences.

* To organise in-house charitable events, raising money for chosen charities.

* Any other office duties when required.

* To sort the mail both incoming and outgoing.

Skills:

* The ability to communicate both to all stakeholders and understand the importance of it.

* Excellent IT skills and understanding.

* Ability to work to deadlines.

* Possessing strong organisational skills, logically planning tasks and activities.

* Can work as part of a team and be self-motivated to work alone.

* To be extremely reliable.

* Some project management experience desirable.

* To display a positive attitude always.